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American Le Mans
Series Grand Prix of Portland |
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DATE:
June 20, 2001
TO:
American Le Mans Series, Trans-Am Series for BF Goodrich Tires Cup,
Speedvision World Challenge and Star Mazda
FROM:
Andy Frezza - Event Manager, Global Events Group
EVENT:
American Le Mans Series Grand Prix of Portland, August 3-5, 2001
ENCLOSED:
Information concerning team & sponsor hospitality costs
Portland
in August is a beautiful place to be.
The temperature hovers around 80-85 degrees, the nights are crisp
and clear, and the views of Mt. Hood and downtown at night are
breathtaking. It’s a
perfect time to take care of the people who enable your cars, drivers, and
crew to race every weekend-your corporate team members.
In
Portland we offer a wide variety of hospitality accommodations.
I have included a sheet describing the four main chalets we offer,
but we can and will customize a program to fit your corporate or team
needs. Please give Tony Hufford or Matt Wade a
call at 503-821-4341 or
503-821-4343 with any questions concerning hospitality.
If
you would like information on nice places to eat, drink, dance, or if you
would like to plan a night out on the town for your team(s) give me a call
at 503-821-4344. I have
also included in this mailing the 2001 Portland Visitor’s Guide for your
convenience. I want this to
be your favorite town to not only race at, but to visit every year, and
I’ll help your team out with any creative planning ideas in order for
this to ring true in 2001.
Thank
you for doing what you do every race day.
Andy
Frezza
Event Manager-ALMS
Global Events Group
andy@globaleventsgrouppdx.com
Global
Events Group is eager to welcome you to Portland for the American Le Mans
Grand Prix, August 3-5, 2001! If
you have any questions or special needs, please do not hesitate to contact
any of the following:
Global
Events Group
Mike
Nealy, President
(503) 821-4340
Andy Frezza, Event Manager
(503) 821-4344
4242
SE Milwaukie Ave.
Portland,
OR 97202
(503)
232-2336 FAX
Portland
International Raceway
Mark
Wiggington, Manager
(503) 823-5899
1940
N. Victory Blvd.
(503) 823-5896 FAX
Portland,
OR 97217
Catering
Catering
by Kurt
(503) 222-4200
Telephone
Line-QWEST
Michael
Leonard
(503) 425-2999
Sanitation/Pumping
Cascade
Phillips
(503)
656-9415
Team
Hospitality
Matt
Wade
(503) 821-4343
Tents/Awnings
Key
Manufacturing & Rentals
(503) 390-8373
Tables/Chairs
Barbur
Blvd. Rentals
(503) 246-4268
Television
Hook-ups/Cable Drops
Andy Frezza, GEG (503) 821-4344
Special
Power Needs
Hollywood
Lights
(503)
232-9001
Security
Crowd
Management Services, Curt Knutsen
(503)
222-5957
Tickets
Fastixx
(orders of 19 or less)
(503) 992-8499
Auto
Race Office (orders of 20 or more
(503) 821-4351
@ 10% Discount)
Golf
Cart Rentals
Andy
Frezza, GEG
(503)
821-4344
Date: June 20, 2001
To:
All ALMS Team Owners
Re:
Team Motorhomes/Portland
We
look forward to welcoming you to Portland, Oregon - home of the American
Le Mans Grand Prix of Portland August 3-5, 2001.
Team motorhomes are available near the paddock area.
As space is limited, the following is available to you:
Team
owners have first priority for reservations.
Team motorhome spaces are 20’x55’ each.
Awnings and any other additional items MUST fit within the confines
of your designated area.
On
the enclosed reservation form, please indicate the total length of the
area you request, including any extra trailer units or kitchen units.
Attach a sketch of your anticipated equipment layout.
Team
Motorhome spaces will be $2500 for the first, $3000 for the second, and
$4500 for the third space. There will be a $200 charge for a cable hook-up
and a $200 charge for power if needed. Make sure these orders
are added to your motorhome request form.
Teams
are not allowed to trade or sell Motorcoach/Hospitality admission.
Anyone
serving food and alcohol at a motorhome must sign the enclosed waiver
releasing Global Events Group and other designees from liability
responsibility.
The
legal age in Oregon for consumption of alcoholic beverages is 21.
The Oregon Liquor Control Commission is very strict on service to
minors and have shut down hospitality suites where minors were found with
alcohol. Please keep all
alcoholic beverages away from the entrance to your motorhome area, and
pick up any leftover glasses of beer, etc. left on tables as guests leave.
Team
motorhome spaces are located in the infield, on the grass, immediately
north and east of the paddock, just beyond the foot of the pedestrian
bridge. As we do not have a
vehicle bridge to the infield, once in place, the motorhomes can only
leave either prior to or after all track activities each day.
Move-in
begins Wednesday at noon, August 1 and will be conducted under the
supervision of ALMS and Event Officials.
Please do not attempt to place your motorhome on your own.
Space is limited; it is important that you do not take more than
your allocated area location. Changes
will be made on availability basis. If
you are not moved in by 6:00 pm on Thursday, August 2, you may forfeit
your assigned space.
Temporary
signage, displays, selling merchandise, promotional activities, and
activity on observation platforms (i.e. signage, viewing, etc.) are not
allowed in the team motorhome area.
To
guarantee availability for a motorhome space, please complete and return
the enclosed Team Motorhome Request Form no later than July 13, 2001.
If
you have any questions please feel free to call Andy Frezza, Event Manager
at (503) 821-4344.
2001
TEAM MOTORHOME REQUEST FORM - PORTLAND
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NUMBER
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Total
dimensions of the space requested including awnings, kitchen unit
and tables: |
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PLEASE
ATTACH A SKETCH OF YOUR SPACE. |
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ITEM |
QUANTITY |
PRICE/
UNIT |
TOTAL |
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20’
X 55’ MOTORHOME SPACE |
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$2,500 |
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ADDITIONAL
20’ X 55’ SPACES REQUESTED |
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$3,000 |
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$4,500 |
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POWER/HOOK-UP
(50 AMP, 240V) |
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$200 |
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CABLE
T.V. HOOK-UP |
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$200 |
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TOTAL
AMOUNT DUE |
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ALMS
TEAMS:
A
deposit of 25% is to be paid by July 13th.
Payment in full is required by July 31, 2001.
Sponsors/Manufacturers/Trans-Am/World
Challenge/Star Mazda:
Please
include payment in full payable to Global Events Group.
To
guarantee availability, complete and return this form along with the
signed Insurance and Liability Statement to Global Events Group before
July 13, 2001.
______________________________________
______________________
______________________________________
Print
Name
Insurance
and Liability Statement
(Complete
and return to Global Events Group with Reservation Form)
To:
Global Events Group
Attn: Andy Frezza
4242 SE Milwaukie Ave.
Portland, OR 97202
From:
___________________________________________________
TEAM/CONTACT
___________________________________________________
ADDRESS
___________________________________________________
CITY/STATE/ZIP
1.
Team shall maintain comprehensive general liability insurance with
a combined single limit of not less than $1,000,000 per occurrence for
bodily injury and property damage with Portland International Raceway, the
City of Portland, Global Events Group, SCCA Pro Racing, and SPORTS CAR,
being added as additional named insureds.
2.
Promoter will be provided with a Certificate of Insurance that will
confirm these coverages, and that the policies contain severability of
interest and cross-liability clauses.
This Certificate of Insurance must be provided to promoter no later
than July 16, 2001. Failure
to provide the Certificate of Insurance will result in access to the site
being declined at promoter’s sole discretion.
3.
Team shall fully indemnify and save harmless Portland International
Raceway; the City of Portland; Global Events Group; all sponsors,
associates, officers, agents, employees, sanctioning bodies involved in
the American Le Mans Grand Prix of Portland; and SPORTS CAR, from and
against all claims and demands costs, charges and expenses whatsoever
which it may occur, suffer to be put to by reason of any accident or
death, of any person or property suffering damage or injury through or by
reason of Team’s food and beverage operations.
4.
Team shall indemnify promoter for all losses, damages, costs, and
expenses suffered or incurred by promoter if or to the extent that the
same results from any negligent or willful act or omission of a team, its
directors, officers, employees, agents, or contractors, unless such loss,
damage, cost or expense arises as a result of the actions or negligence of
promoter or any of its contracted services, etc.
5.
If alcoholic beverages are to be served, the Team must adhere to
all Oregon Liquor Commission guidelines and restrictions.
Oregon law prohibits the serving of any alcoholic beverages to
anyone under the age of 21. The
Team will be held accountable for liquor liability in any instance(s)
resulting from the serving of alcoholic beverages in their team
hospitality space(s).
____________________________________
______________________________
SIGNATURE DATE
____________________________________
PRINT
NAME
2001
American Le Mans Grand Prix of Portland
Hotel
Information
NEAR PIR VANCOUVER NEAR AIRPORT
COURTYARD BEST WESTERN
COURTYARD
1231
N. Anchor Way
360-254-4000
11550 NE Airport Way
503-735-1818
503-252-3200
BEST
WESTERN
RED LION
FAIRFIELD INN
Inn
at the Meadows
The Quay
11929 NE Airport Way
1-800-448-5544
1-800-547-8010
503-253-1400
DAYS INN
HEATHMAN LODGE
SHERATON
9930
N. Whitaker
7801 NE Greenwood Dr.
8235 NE Airport Way
DOUBLETREE
HOLIDAY INN EXP. SHILO INN
909
N. Hayden Island
1-800-465-4329
11707 NE Airport Way
DOUBLETREE
HOMEWOOD SUITES COMFORT SUITES
1401
N. Hayden Island Columbia Shores
12010 NE Airport Way
OXFORD
SUITES
RESIDENCE INN
HILTON GARDEN
12226
N. Jantzen Ave. 8005 NE Parkway Dr.
12048 NE Airport Way
PORTLANDER
INN
SHILO INN
HAMPTON INN
10350
N. Vancouver Way 1-800-222-2244
8633 NE Airport Way
LLOYD
CENTER(10 minutes)
RESIDENCE
INN
MARRIOTT
RED LION
1710
NE Multnomah
1-800-331-3131
Coliseum
503-288-1400
503-235-8311
DOWNTOWN
PORTLAND(15 minutes)
BENSON
EMBASSY SUITES HEATHMAN
ADDITIONAL
HOTEL INFO: PORTLAND VISITOR’S ASSOCIATION